Healthcare

Your problem is ...

… you do not have a procurement system. This means that requisitions have to be raised on paper and approved manually by an authorised person before going to a central purchasing team where all the information has to be retyped into the system.

The @UK PLC solution provides …

… a hosted purchasing solution which allows you to shop electronically (on-line), raise a requisition, obtain authorisation, turn the requisition into an electronic purchase order and send this electronically to the supplier.

Key Strategic Benefits of the @UK PLC

• Lower processing costs
• Contract compliance
• Fewer errors
• Less overcharging
• Greater user satisfaction
• Faster delivery
• Reduction in accounts payable cost
• Much better information
• Material cost savings

Your problem is …

… having to use paper catalogues resulting in the need to use paper requisitions and ‘free-format’ orders.  Using ‘free format’ requisitions and orders results in non-standard item descriptions and codes in the system making it difficult to review and evaluate spending patterns, optimise and consolidate spending.

The @UK PLC solution provides ...

… electronic catalogues managed by suppliers and accessed via the @UK PLC procurement system. Requisitions are created by selecting approved items from electronic catalogues. The purchasing team spends less time keying in purchase orders or having to re-key paper requisitions received from other departments.

… more accurate requisitions with up-to-date prices which in turn results in higher success rates of purchase order / invoice matching. This leads to a significant reduction in Accounts Payable administration work.

… a reduction in spend by facilitating the choice of lowest-cost items.

… the basis to obtain volume discounts by aggregating expenditure.

… an easy way to source from new suppliers.

… the information needed to rationalise the supplier base.

Key Strategic Benefits of the @UK PLC Solution

• Facilitates the reduction or re-allocation of resource in purchasing.
• Facilitates the reduction or re-allocation of resource in accounts payable.
• Up to 20% of influenceable spend can be saved by using accurate catalogue data.

Your problem is …

… having to gather and manually load supplier catalogues into your procurement system.

The @UK PLC solution provides ...

… electronic catalogues managed by suppliers and accessed via punch-out (system to system communication). The purchasing team spends less time gathering supplier catalogues and loading them into your procurement system.

… an extensive community of suppliers and a supplier adoption capability that allows a 100% supplier adoption model. This increases the number of electronic catalogues potentially available to users and further reduces the administrative workload.

Key Strategic Benefits of the @UK PLC Solution

• Facilitates the reduction or re-allocation of resource in purchasing.
• Facilitates the reduction or re-allocation of resource in accounts payable.

Your problem is …

… you have a system that requires numerous punch-outs direct to suppliers and needs the manual loading of supplier catalogues.

The @UK PLC solution provides …

… a system where only one punch-out is necessary. This is because @UK PLC sets up all the punch-outs required from its own MarketPlace. As it is a community service these punch-outs can be utilised by many organisations making this method of operation very efficient. The benefit for the Trust is that it does not have to establish and maintain multiple punch-outs which would be a drain on IT resource.

Key Strategic Benefit of the @UK PLC Solution

• Enables efficient use of IT resource.

Your problem is …

… you would like to use the NHS Supply Chain Online ordering system (previously LoL) to order stock and non-stock items.

The @UK PLC solution provides …

… a MarketPlace which is integrated with NHS Supply Chain Online.  It is possible to store non-stock catalogues on the @UK PLC MarketPlace and access them via LoL.  As a user of LoL you can therefore use the system to select non-stock items.
… an alternative whereby you use the @UK PLC procurement system to purchases both stock (NHS Supply Chain) and non-stock items.  Again, this allows a Trust to have a single system for storing catalogues and transacting with all suppliers.

Key Strategic Benefits of the @UK PLC Solution

• Single solution.
• Reduced complexity.
• Adoption of eTrading encouraged.

Your problem is …

… you would like to continue to use the NHS Supply Chain eDC service.

The @UK PLC solution provides …

… a MarketPlace that is also connected to the eDC service.  This means that a Trust using eDC today for stock items can use the same solution for non-stock items.  The @UK PLC solution allows the extension of the materials management practice to non-stock items and thereby streamlines supply with demand, releasing capital for front line investment.  Your Trust does not have to invest in another materials management system.

Key Strategic Benefits of the @UK PLC Solution

• Improves stock management.
• Releases cash.

Your problem is …

… you still have to post or fax purchase orders.

The @UK PLC solution provides …

… full electronic transmission of orders with no manual handling of paper required resulting in the need for less administrative resource.

Key Strategic Benefits of the @UK PLC Solution

• Lower postage and fax transmission costs.
• Reduction in purchasing administration.

Your problem is …

… you receive paper invoices via the post or fax or attached to an e-mail which means you have to re-key information into your back office system and manually check match invoice to purchase order.

The @UK PLC solution provides …

… electronic purchase orders which can be matched automatically with the Purchase Order either at the @UK PLC system or within your finance system. If there is a match then the invoice will be paid automatically without manual intervention from Accounts Payable.

Key Strategic Benefit of the @UK PLC Solution

• Reduction in accounts payable administration.

Your problem is …

… you have inconsistent and unreliable purchasing data in your system which means that it take a lot of time and effort to extract spending information and reports. You do not have a clear view of who buys what and at what price. You are missing out on the opportunity to rationalise and consolidate purchases and drive down the prices from your suppliers.

The @UK PLC solution provides …

… through its sister company, Coding International, the cleansing, enriching and benchmarking of your spend data. By cleaning and enriching data an organisation is in a better position to review and evaluate spending patterns and optimise and consolidate spending.

Key Strategic Benefits of the @UK PLC Solution

Reduction in spend by selecting:

• cheapest item (typically 5% of spend)
• obtain volume discounts by aggregating (typically 5% of spend)
• sourcing from new suppliers (typically 5% of spend)
• rationalizing the supplier base (typically 5% of Spend)